800.979.9413    Get SUPPORT

Heiden Technology Solutions Blog

Heiden Technology Solutions has been serving the Saginaw area since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Use Microsoft Word To Create Envelopes For Your Contacts

Tip of the Week: Use Microsoft Word To Create Envelopes For Your Contacts

Microsoft Office has long been a valuable asset for all types of businesses, but would you be surprised to hear that most organizations don’t take full advantage of it? All of the most recent editions of programs like Microsoft Word, Excel, and PowerPoint are designed with powerful, user-friendly interfaces that allow your business to do lots of neat things. In fact, you can create a professional envelope for your organization, add a list of contacts from a CSV file or from Outlook, and so much more.

Step 1: Open a New Document
Blank Page

Step 2: Access the Layout Menu

Step 3: Change the Size of the Page
You want the page to be set to the proper envelope size. If you need to know what size your envelopes are, try checking the box. #10 is generally the traditional letter envelope.
Envelope 10

Step 4: Check the Layout
Before proceeding, make sure that the layout has changed to the proper size.
Envelope 10 Resize

Step 5: Go to the Insert Tab and Select Text Box
Insert Tex Box

Step 6: Use the Simple Text Box Option
This will be used for your return address.
Insert Tex Box2

Step 7: Update the Address and Draft the Text to the Desired Location.
Drag to Position

Step 8: Remove the Border Around the Text Box
You can do this by right-clicking the box and selecting Format Shape. Switch the radial button from Solid Line to No Line.
Remove Border

Step 9: Style and Brand Your Return Address
You can use the Font options to customize the appearance of your return address. Make sure you don’t forget your logo.

Step 10: Start Your Mail Merge
First, let’s add another Text Box. You should remove the standing text and leave the cursor right where it is in the box.
Mail Merge 5

Step 11: Load Your Contacts
To do this, access Select Recipients and check the source of your contacts. You’ll need a CSV file for this next step.
Mail Merge 1

Step 12: Select Address Box. This appears in the text box that you created earlier.
Mail Merge 6

Step 13: Follow the Directions to Format Your Address
Mail Merge 4

Step 14: Preview Your Results
Use the Preview Results option to check that the addresses are displaying properly, are simple to read, and fit on the envelope. This might change depending on how many recipients you have. Just scroll through them to ensure that the formatting remains the same throughout them all.
Mail Merge 7

Step 15: Save or Print
That just about wraps it up. You can finish your work or print them out as you see fit.
Mail Merge 8

For more great tips and tricks, subscribe to Heiden Technology Solutions’s blog.

Don’t Underestimate The Value Of Managed IT
Why Windows Ink Is So Useful In The Business Setti...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, 18 January 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Privacy Cloud Technology Best Practices Google Microsoft Software Hardware Business Computing Small Business Hackers Chrome Backup Business Management Smartphones Email Malware Android Cybersecurity Managed IT Services Communication How To Outsourced IT Data Breach IT Services Managed IT Services Ransomware App Spam Business Continuity Hosted Solutions Collaboration Data Browser User Tips VoIP Productivity Cloud Computing Data Storage Passwords Windows 10 Phishing Computers Efficiency Spam Blocking HaaS Law Enforcement Operating System Office 365 Word Patch Management Saving Money Mobile Device Management Money Unsupported Software Network Security Computer Care Router Samsung Vulnerability Gadgets Data Backup Value Innovation Virtualization Business Social Media Data Security Telephone Systems Cybercrime Internet Update Wi-Fi Office Tips Computer Skype Bring Your Own Device FENG Leadership IT Support Outlook Managed Service Provider Quick Tips Start Menu Facebook Network Google Docs Training Frequently Asked Questions Microsoft Office Tools OneNote IT Management webinar Communications Website Vendor Management Excel Automation Assessment Google Drive Conferencing Voice over Internet Protocol Charger Tip of the week Windows 10s Television Managed IT Scam Downtime IT Plan Emails Multi-Factor Security Cleaning Windows Server 2008 Public Cloud Mobile Devices Bandwidth Two-factor Authentication Public Computer Botnet Root Cause Analysis Trending Windows 7 Windows Travel Meetings Disaster Recovery Software Tips Alert Safety Apps video quality The Internet of Things Flash Networking Avoiding Downtime BYOD Netflix Flexibility video conferencing system Smartphone Redundancy Private Cloud Solid State Drive Knowledge Employer-Employee Relationship Data Recovery Data loss Automobile Physical Security IT Support Miscellaneous BlueJeans Huddle Kit Loyalty Sync Audit Battery Network Congestion Artificial Intelligence Screen Mirroring users simplicity Worker Windows 10 SaaS Telephony Computer Fan Cast Office IT Consultant Server Rootkit HBO Settings Computing Infrastructure Work/Life Balance Cortana WiFi Electronic Medical Records Wireless Technology Experience Instant Messaging 5G IBM Applications Content Hacker Marketing Save Money Customer Relationship Management Emergency Audiobook Video Games IP Address Save Time Music Remote Monitoring Customer Service CrashOverride Health Entertainment Remote Computing Mobile Office Domains Wearable Technology Hard Drives Virtual Reality Holiday Employer Employee Relationship Public Speaking Password Transportation Worker Commute Webinar Lithium-ion battery Computer Accessories How to Augmented Reality Tech Support Benefits Mobility IT solutions Bluetooth USB Black Market Productivity Hiring/Firing Budget Firewall Hacking Risk Management Competition Big Data Fun Users Smart Technology Politics Scalability Upgrade Troubleshooting Two Factor Authentication Data Management Wireless Books Education Search Keyboard Workplace Tips Presentation

Newsletter Sign Up

The Heiden Technology Solutions newsletter is where we compile news from the Information Technology industry to keep you up to date on industry happenings, as well as what we are doing and best practices. If you would like access to articles as we release them, follow us on Facebook, LinkedIn, or visit our blog. Lastly, if you have any questions about articles, how we can help you, or setting up an appointment to discuss your technology needs, do not hesitate to reach out to us at 989.239.2792, on any social media, or at